Never publicly criticise or contradict anyone, refer to a mistake, show anger or disagree with a business contact – this is known as losing face. Discuss any concerns discreetly in private, or use an intermediary.
The Chinese concept of guanxi refers to the quality of your agent or representative’s contacts. Business introductions are vital – companies will not deal with unknown contacts. Your agent or representative should have sufficient guanxi with the right people and companies.
Chinese business hours vary from 8:00am-5:00pm, 8.30am-5.30pm or 9:00am-6:00pm. At government offices, working hours are usually 9am-5pm. If you are not sure what time your business contacts commence work, avoid scheduling meetings early or late in the day.
Ensure you bring a large amount of business cards with you. Present your business card by holding it in both hands between your thumb and index finger at the top of the card. If you’ve had your card translated into Mandarin (recommended), present that side face up.
Remember that with Chinese names the family name comes first. A contact with the name of Wong Li Qiang should be addressed as Mr Wong.
Building good business relationships and trust are very important in China, so expect to spend plenty of time at meetings and banquets with your potential business partners. Often these will be done out of business hours, with karaoke or business dinners being a favourite medium for developing relationships.
Chinese business people prefer to establish a strong relationship before closing a deal, and never start a discussion or meeting by getting straight to the point about business – they will expect to develop a personal connection first.
You may be applauded when you first meet your Chinese contacts. This is common in Chinese greetings and should be reciprocated.
If you are asked ‘Have you eaten?’ you are not being asked if you are hungry, but rather ‘How are you?’.
Don’t use red ink when writing or signing documents – this implies you are severing ties.
The number eight is considered the luckiest number, while the number four is considered unlucky due to it sounding similar to the word for death.
Direct questioning is common in China, so don’t be offended if you’re asked how old you are and how much money you make. Privacy, especially of one’s personal life, is generally not practiced in China.
Draw on the informal, personal relationships you have with local cultural informants to understand the hierarchy.
In meetings or negotiations, note the key Chinese decision makers by observing who walks into the room first, who opens the discussions in the meeting, who sits in the middle of the table and who the delegation defers to.